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Astrofest 2019 invites entries to the Astrophotography Competition in accordance with the terms and conditions provided below. Only entries which conform to these conditions will be considered.

Entries close 5pm Friday 12th October 2018

If you would rather enter via post, you can download the entry form and submit following the instructions on the form.

Entry Form (pdf)  Entry Form (Word)

Please fill out the entire form and then click submit at the bottom. You will then receive a confirmation message and a reminder to upload your large entry files via our Dropbox File Request. If you don’t receive a confirmation message online or a confirmation email, please contact us ASAP to confirm your entry has been received.

This determines your eligibility for the new talent award.
Maximum number of entries is seven per person.
Please list the individuals and organisations in the collaboration (for each applicable entry)

  • Please describe your entries via the form below.
  • You may enter up to 7 different items (photos or timelapses).
  • You will then need to upload your entries via Dropbox using our file request. Please visit this link and follow the instructions there to upload your files. (Note your files will only be accessible to The Astrofest Coordinator (Kirsten Gottschalk) and the Astrophotography Curator (Dr John Goldsmith) when uploaded via this link.

ENTRY 1

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.

ENTRY 2

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.

ENTRY 3

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.

ENTRY 4

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.

ENTRY 5

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.

ENTRY 6

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.

ENTRY 7

Enter a title for your entry. Max 15 words.
Please write your caption here. Max words 350. Describe the image and the process taken to create it.
Exhibition entries may be selected for exhibition at associated Astrofest events in Western Australia. We will always credit your images and you retain copyright of your original work. If you DON'T want your entries to be used in this way or exhibited at associated Astrofest events, tick the opt out box.

Plain English terms and conditions

  • The 2019 Astrofest Astrophotography Competition provides an opportunity to showcase Western Australian astrophotography.
  • Entries can include astronomical photos, timelapse video, and 360° virtual reality images.
  • Entries can be colour, black and white, monochrome or false colour.
  • Copyright of entries is retained by the copyright holder.
  • Eligible entrants include Western Australia residents, and visitors to Western Australia, including adults, students and young people, professional and non-professional astronomers and photographers. Entries generated from collaborations are permitted.
  • By entering the exhibition, you (the entrant) grant permission to publically exhibit and promote your entries, which are selected for the exhibition, for related promotional and media purposes, and possibly for related Astrofest exhibitions, publications and events.
  • The award categories are Best Astrophoto, Best Astro-Landscape, Best Timelapse Video, Best New Talent, People’s Choice Award and the Houtman 400+ Southern Cross Award.
  • There are no charges or entry fees to participate.
  • Entries are selected according to their aesthetic and scientific merit, by an expert judging and selection panel.
  • None, some or all entries from an entrant may be chosen for exhibition.
  • Awards are at the discretion of the judges.
  • Decisions are final and no correspondence will be entered into regarding the exhibition.

Terms and Conditions

  1. Definitions
  • “Entrant” means the person who makes a submission to the Astrofest 2019 astrophotography exhibition. For collaborative entries, the entrant must be authorised to act on behalf of the collaboration.
  • “Entry” or “Entries” means the photographic submission(s), digital files, including timelapse video, virtual reality images, and entry form including text such as title and descriptive caption.
  1. Eligibility

2.1    The astrophotography exhibition is open to residents of Western Australia, and visitors to Western Australia, including adults, students and young people, professional and non-professional astronomers and photographers.

2.2    Collaborative entries are permitted, but such entries must be submitted by an eligible individual who is fully authorised to submit the entry on behalf of the collaboration. See also condition 4.5.

  1. Exhibition

3.1     Selected entries will be exhibited at Astrofest 2019, at Curtin University, on 16th March 2019.

3.2    Entries may also be exhibited at subsequent or related Western Australian Astrofest events, unless the entrant has opted out, as per the entry form.

3.3    There are six award categories: Best Astrophoto Award, Best Astro Landscape, Best Timelapse Video, Best New Talent, People’s Choice Award and the Houtman 400+ Southern Cross Award.

  1. Entries

4.1    A maximum of SEVEN entries may be submitted. A timelapse video (up to 2 minutes duration) is counted as one entry.

4.2    Only digital entries are accepted. Photo entries should be supplied in JPEG format, between 2 to 5 MB in file size per image, at least 2000 pixels (minimum dimension) and JPG compression minimised. Please supply only high quality entries, DO NOT SUPPLY PREVIEW OR SAMPLE IMAGES. Entrants may be requested to supply higher resolution versions of their submission, if required. Timelapse video can only be accepted in .WMV, Quicktime .MOV, MPEG or AVI formats (1920 x 1080 resolution, 25 frames per second preferred). Maximum video duration = 2 minutes. 360° virtual reality entries must be in Quicktime VR format.

4.3    Prints, transparencies or negatives are not accepted (but digital scans of such material are accepted).

4.4    Entries, including digital files, and supplied media (eg DVD disk, USB) will not be returned. Entrants should ensure that originals digital files are retained.

4.5    All entries must be recorded / generated by the entrant, or recorded / generated by a collaboration (i.e., more than one astro-imager). Collaborative entries must be submitted by one eligible individual (the entrant), who is authorised to act on behalf of the collaboration. All collaborative content must be appropriately acknowledged (persons and organisations) and credited. The entrant must have contributed towards a significant portion of image capture, image processing and entry generation.

4.6    Images produced from materials copyrighted by persons other than the entrant or collaboration, are unacceptable.

4.7    Digital Imaging / computer enhancement – The original image must be made by the entrant on photographic emulsion or acquired with a digital imaging camera or other digital imaging device. Any modification of the original image must be made by the exhibitor or under their direction. Digital imaging and computer enhancement is acceptable, however, the entrant must disclose and briefly describe any digital image processing / modification.

4.8    Photographs which have been previously entered or exhibited ARE eligible for submission.

4.9    Please INDENTIFY and LABEL each entry, with your SURNAME, ENTRY NUMBER and YEAR eg: SMITH 001 2019

4.10  Please title all entries for identification (titles longer than 150 characters will be truncated – spaces between words count as characters). Descriptions of up to 750 characters should also be provided.

4.11 Titles and captions are subject to editorial modification.

4.12  Any entry considered by Astrofest 2019 to be unsuitable for the exhibition, for any reason, will not be accepted.

4.13 Submissions may include black and white, monochrome, colour, false colour or multispectral images.

4.14  No entry fees are payable.

4.15 Receipt of each submission is acknowledged via email, usually within 24 hours of online submission. If you do not receive an email acknowledgement, please contact the curator. Submission of large files (e.g. timelapse videos), are preferred to be received via disk sent by post. It is essential that entry forms be completed in full and accompany submissions.

  1. Copyright of entry is retained by copyright holder

5.1     The copyright of each entry is retained by the copyright holder (the entrant).

  1. Permission granted to exhibit, publish and/or post entry on the internet

6.1    The entrant grants permission for the entry to be publically exhibited at Astrofest 2019 (and related Astrofest exhibitions or events), published in promotional publications/media, and / or posted on the internet.

  1. Award categories

7.1    The award categories include:

  1. BEST ASTROPHOTO AWARD
  2. BEST ASTRO-LANDSCAPE AWARD
  3. BEST TIMELAPSE VIDEO AWARD
  4. BEST NEW TALENT AWARD
  5. PEOPLE’S CHOICE AWARD
  6. HOUTMAN 400+ SOUTHERN CROSS AWARD

7.2 The organisers reserve the right to modify, delete or add awards, prizes and commendation certificates at any time.

  1. Selection and judging process

8.1    Selection and judging for exhibition is based on independent review of all submissions by an expert panel.

8.2    For details about the selection and judging panel, please refer to the Astronomy WA website.

8.3     None, some or all entries may be selected for public exhibition at the 2019 Astrofest exhibition.

8.4    Entrants whose entries are exhibited will be notified prior to the 2019 Astrofest.

  1. Indemnity and warranty

9.1    The entrant warrants that their entry does not breach any third party rights, that they have obtained any necessary permissions (including recognizable individuals featured in photos), and that photos were lawfully obtained.

9.2    The entrant warrants that any necessary licences have been obtained for public performance of any incidental music contained within submissions, and that such content is properly and fully acknowledged.

9.3    The entrant agrees to indemnify Astrofest 2019 and its agents, against any claim or dispute whatsoever, which may arise regarding the exhibition or use of their submission.

  1. Exhibition

10.1 Entries selected for exhibition will be exhibited via digital monitor displays, in hard copy print format or by any other means as determined by the organisers.

10.2 The exhibition will be presented on 16th March 2019 Astrofest, at Curtin Stadium, Curtin University (5.30pm – 9.30pm).

  1. Privacy policy

11.1 Information supplied as part of an entry will be used for the sole purpose of administering and delivering the Astrophotography exhibition. Contact details will only be used for any necessary correspondence relating to the exhibition and the entrant.

  1. Other terms and conditions

12.1 The organisers have full discretionary powers regarding the exhibition.

12.2 Decisions are final and no correspondence will be entered into.

  1. Acceptance of Terms and Conditions

13.1  By making a submission to the exhibition, the entrant is signifying that the entrant has read, understood and agrees with the above terms and conditions of the exhibition.